NCACAA Western District Meeting Minutes

 

January 24th, 2008

Bullington Horticulture Learning Center - Henderson County

 

 

 

Call to order:  Meeting brought to order at 10:15 am by Pres. Silas Brown.  Diane welcomed everyone to the Bullington Center and shared about the purpose of the center. 

 

 

 

Attendance:  John Dorner, Tammara Cole, Silas Brown, Stanley Holloway, Diane Turner, Bill Skelton, Skip Thompson, Megan Riley, Kenneth Reeves, Johnny Hensley, Rob Hawk, Kenneth McCaskill, and Linda Blue. 

 

 

Minutes:  The minutes from the previous meeting (10/25/2007) were distributed via email to the email list.  The minutes were approved as emailed.

 

 

Treasurers Report:  Tammara Cole provided a written summary of accounts.  A balance of $789.58 in checking; $5,682.34 in the money market account; and $34.36 in the shares account.  Errors were found on the treasurers report, corrections will be made and changes will be given at the next meeting. Tammara also passed out a list of the current membership for 2008.  We currently have 30 members active in the West District Association. 

 

Introductions:  Kenneth Reeves introduced Megan Riley, the new Western Region Ag Options grant coordinator.  Rob invited people to help with reviewing the grants for 2008.  He stated there were many good applications due to a lot of interest this year. 

 

Old Business: 

2008 Meeting: 

• Silas passed out a proposed agenda for the 2008 Annual State NCACAA Meeting.  The proposed agenda is below. 

 

Friday, July 11, 2008

    2:00-4:00pm     Business Session

    5:30-6:00pm     Award Winners Reception

    6:00-8:00pm     Award Dinner and new officer installation

 

• Awards Banquet - 1 meal of plated chicken dinner. (Cost + 21% tax / gratuity = $33-$35.00) 

• Awards Reception - Hors d'oeuvres estimated @ $10-$15.00/hd.  (depending on location)

• We proposed a $50.00 registration fee.  The state association has raised $2,200.00 through fundraising to go toward the cost of this meeting.   The state planning committee decided to change the registration fee from $50.00 to $40.00 for members, $30.00 for spouses, and no fee for children unless they are attending the banquet.  The question was raised as to if Ross Young could help out with the children's event for Friday evening during the banquet. 

 Award Nominations:

• Kenneth Reeves updated us on the status of our nominees on the state level for awards.  Silas Brown is our applicant for Agent Achievement (AA), Elizabeth Ayers is our Young Agent (YA) applicant, and the Distinguished Service Award (DSA) has already been determined.  We did not have an application for DSA. 

 

 

New Business:

 2008 Meeting:

 

• Ross still needs chaperones for tours. 
• Bill reminded everyone that our goal on the state level is to have 100% participation from agents in fundraising.  Each agent is responsible for getting $1,000.00 donated for the state meeting. 
• We are looking for about 1200 people to attend the national meeting. 

 

Special Specialist Awards:

• Silas reminded all members to enter their "special specialist" for this state award.  We all have individuals who are helpful to us and this is the time to recognize those folks. 

 

 New Officers:

• A nominating committee was set up with Skip Thompson being chair to find members interested in being the secretary.  A question was raised about how long the treasurer is kept in office, and it was determined that the treasurer stays in 3 years normally. 

   

 Association Update:

•  Stanley Holloway stated that the association is working on establishing guidelines for hosting the state meeting.  The next association board meeting will be on April 23rd, 2008. 

   

 

We thanked UAP for sponsoring lunch.  Our next meeting will be held on April 2nd in Swain County at 10:00AM.